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Scanning Services:
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Overview
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Filing Cabinets
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Storage Boxes
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Binders
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Books
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Publications
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Large Format
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Color
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Onsite Scanning
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OCR
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Naming and Indexing
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Web Repository
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Shredding
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Home :: Imaging Services :: Storage Boxes
Scanning of Storage Boxes
Sound familiar?
"Please locate Mr. Johnson's file from September 1997 and update it with these adjustments."
Now consider the same task if your documents were filed electronically.
"Workers spend 10 or more hours per week just sifting through paperwork."
-Aber, Robyn, "Pining for a Paperless Office?"
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Loose documents stored in file boxes make up another large percentage of imaging requests. With these same files in digital form, you can search and locate documents in a matter of seconds, drastically reducing retrieval time. Rather than spending your day scrambling through boxes of historical data, take your files digital and never look back.
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Rule of thumb: Typically a storage box (15"x12"x10") contains approximately 2500 pages.
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We can break up documents as one image per box, per fastened item, or other pre-defined unit.
Ability to code fields and export for multiple database use, including support for many popular formats.
Scanning of mixed modes simplex/duplex without missing any pages.
Mixed size and orientation as well as various paper weights are scanned with ease.
Each piece of info can be imaged -- from post-it notes to folder tabs.
All fasteners such as paperclips, staples or rubber bands are removed and replaced as the originals.
Boxes can be securely shredded or simply returned per client request.
Implementation of 4-step quality control cycle.
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Document Export Formats:
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Scan to Image Formats:
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Adobe Acrobat PDF
MS Word 2003/XP/2000/97/95
MS Excel 2003/XP/2000/97/95
MS PowerPoint 2003/XP
Rich Text Format
Text; Unicode Text
HTML; Unicode HTML
DBF; CSV; Unicode CSV
MS Word 2003 XML
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[Black and white, grayscale, or color in any]
TIFF: (multipage, Unpacked, CCITT Group 3/4, PackBits, JPEG, ZIP, LZH)
Image-based PDF
Windows Bitmap, BMP
Zsoft PCX
CompuServe GIF
JPEG / JPEG 2000
Portable Network Graphics, PNG
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1.
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Documents inspected and prepared while fasteners are removed.
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2.
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Pages are fed individually to ensure that no sheets are overlooked.
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3.
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Images checked against originals for accuracy while blanks are removed.
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After OCR is complete, images are verified for an accurate text capture.
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Free pickup and delivery within the DC Metropolitan area.*
Scanned images are retained in-house for a minimum of one year.
Support for 177 languages, spell check for 34 languages.
Legal and Medical dictionaries available.
Daily project updates available upon request.
Speedy turnaround typically within 1-2 business days.**
* minimums may apply
** depending on job size
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Additional Features
4-Step Quality Control Cycle: