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Scanning Services:
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Overview
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Filing Cabinets
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Storage Boxes
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Binders
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Books
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Publications
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Large Format
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Color
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Onsite Scanning
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OCR
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Naming and Indexing
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Web Repository
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Shredding
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Home :: Imaging Services :: Naming and Indexing
Naming and Indexing
So now you have all your files digital...how can you intelligently organize the files so that they're easy retrievable? Your options range from simple a simple file-naming scheme to coding fields and holding the images in a database. With your help we can decide what the best method is for your situation.
For instance, if you are a service provider and we just scanned your historical invoices, it would probably be best to name each file by an invoice number.
However, if you are a government contractor or larger organization, coding fields such as the contract number and date and importing the documents to an existing database might be a better option.
As you can see, there are several options when it comes to imaging your documents and we would be more than happy to discuss them with you. Do not hesitate to contact us today and start thinking digital!
Efficiently name your documents to keep them well-organized.
Ability to auto-code file-naming when documents follow a standard format.
Folder structures can also be created as needed.
Files can be indexed with coded fields and imported into various database software packages.
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Document Export Formats:
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Scan to Image Formats:
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Adobe Acrobat PDF
MS Word 2003/XP/2000/97/95
MS Excel 2003/XP/2000/97/95
MS PowerPoint 2003/XP
Rich Text Format
Text; Unicode Text
HTML; Unicode HTML
DBF; CSV; Unicode CSV
MS Word 2003 XML
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[Black and white, grayscale, or color in any]
TIFF: (multipage, Unpacked, CCITT Group 3/4, PackBits, JPEG, ZIP, LZH)
Image-based PDF
Windows Bitmap, BMP
Zsoft PCX
CompuServe GIF
JPEG / JPEG 2000
Portable Network Graphics, PNG
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Documents inspected and prepared while fasteners are removed.
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Pages are fed individually to ensure that no sheets are overlooked.
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Images checked against originals for accuracy while blanks are removed.
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After OCR is complete, images are verified for an accurate text capture.
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Free pickup and delivery within the DC Metropolitan area.*
Scanned images are retained in-house for a minimum of one year.
Support for 177 languages, spell check for 34 languages.
Legal and Medical dictionaries available.
Daily project updates available upon request.
Speedy turnaround typically within 1-2 business days.**
* minimums may apply
** depending on job size
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Additional Features
4-Step Quality Control Cycle: