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Scanning Services:
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Overview
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Filing Cabinets
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Storage Boxes
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Binders
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Books
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Publications
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Large Format
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Color
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Onsite Scanning
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OCR
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Naming and Indexing
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Web Repository
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Shredding
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Home :: Imaging Services :: Filing Cabinets
Scanning of Filing Cabinets
Taking up valuable office space with filing cabinets?
It's time to scan those files to a digital format and reclaim that space.
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"Across large organizations... the average time to access a hard copy archived file was found to be 1 working day, with nine individuals involved in the transaction."
-Capita Contact and Document Services, 2004
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The majority of large imaging requests come from filing cabinets full of folders. As a result, we have helped companies clear entire floors of documents. The benefits of going digital are unmatched -- contact us today to learn how you can begin saving.
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Rule of thumb: Each filing cabinet drawer contains up to approximately 4000 pages.
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Per client request, we can scan folder tab or front of each file folder as first page of document.
Capture and code multiple fields per document for database purposes.
Ability to scan mixed mode simplex/duplex without missing any pages.
Mixed size and orientation as well as various paper weights are scanned with ease.
Each piece of info can be imaged -- from post-it notes to folder tabs.
All fasteners such as paperclips, staples or rubber bands are removed and replaced as the originals.
File folders can be shredded upon job completion.
Implementation of 4-step quality control cycle.
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Document Export Formats:
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Scan to Image Formats:
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Adobe Acrobat PDF
MS Word 2003/XP/2000/97/95
MS Excel 2003/XP/2000/97/95
MS PowerPoint 2003/XP
Rich Text Format
Text; Unicode Text
HTML; Unicode HTML
DBF; CSV; Unicode CSV
MS Word 2003 XML
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[Black and white, grayscale, or color in any]
TIFF: (multipage, Unpacked, CCITT Group 3/4, PackBits, JPEG, ZIP, LZH)
Image-based PDF
Windows Bitmap, BMP
Zsoft PCX
CompuServe GIF
JPEG / JPEG 2000
Portable Network Graphics, PNG
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1.
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Documents inspected and prepared while fasteners are removed.
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Pages are fed individually to ensure that no sheets are overlooked.
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Images checked against originals for accuracy while blanks are removed.
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After OCR is complete, images are verified for an accurate text capture.
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Free pickup and delivery within the DC Metropolitan area.*
Scanned images are retained in-house for a minimum of one year.
Support for 177 languages, spell check for 34 languages.
Legal and Medical dictionaries available.
Daily project updates available upon request.
Speedy turnaround typically within 1-2 business days.**
* minimums may apply
** depending on job size
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Additional Features
4-Step Quality Control Cycle: